All About QuickBooks Condense Data Utility

 

QuickBooks is an accounting application that helps to meet the business requirements of small and medium-size business organization. The best part of this application is it is simple and easy to use, and its functions are universally acceptable. QuickBooks Condense Data Utility helps to organize the company data file. The Condense Data Utility is at times known as QuickBooks Condense. QuickBooks Condense Data Utility helps to compress a Large QuickBooks File without causing any damage to the quality of the data present in the File.

 

This blog will specify details about the QuickBooks Condense Data Utility with its significance, usage, functionalities, limitations, etc. In case you face any doubt while going through the article, then feel free to contact us at our toll-free number +1(800) 280-5969. You can also reach our website to grasp more information about QuickBooks.

What does the condense data utility create in QuickBooks?

The updated condense data utility provides an option to remove the audit trail, which reduces your File size but leaves all the complex transactions, unlike the traditional File condense feature that eliminates the transaction details. QuickBooks Condense data Utility helps to streamline your company data files. The tool helps to get rid of the file performance issues due to their vast size. The latest version of QuickBooks Condense Data Tool is more efficient as compared to the earlier tool. The primary work of QuickBooks Condense Data Utility is to compress a Company File in QuickBooks.

 

What are the errors that QuickBooks Condense Data Utility Tool fixes?

Before we proceed to understand how to use QuickBooks Condense Data Utility Tool, you must know some error codes that a user might encounter.

• Transactions of the server will get on hold, and funds will not be deposited.
• QuickBooks Condense might freeze while minimizing the file size.
• Transactions that are held up in the form of Funds might not get deposited in the process.

The above mentioned are some issues that users may encounter when they are trying to use QuickBooks Condense Data Utility.

How to Use QuickBooks Condense Data Utility?

Is your QuickBooks File too large? If yes, then fret not QuickBooks Condense Data Utility can help you to reduce QuickBooks File size without causing any data damage. Follow the steps given below to make this tool work.

·         Step 1- First, Open QuickBooks and go to File.

·         Step 2- Now, click on Utility to proceed further.

·         Step 3- After that, select Condense Data.

·         Step 4- Further, you will get two options to choose

The first option: Keep all transactions, but remove audit trail info to date. This option will reduce your file size by 40% (18MB).

Second Option: Remove the transactions selected from the company file and select the transactions that you want to delete.

·         Make sure to choose the first one.

·         Step 5- Now, choose Next, and you will see a prompt, “Working on your file.”

Once the process gets completed successfully, you will get to know about the status of your file size reduction and the backup location.

 

What are things to keep in mind before utilizing QuickBooks Condense Data Utility?

 QuickBooks Condense Data Utility Tool is undoubtedly a useful tool to keep your company data in good shape. However, there are certain things that you must keep in mind before you use QuickBooks Condense Data Utility.

The Results are Non- Reversible

Think twice before using the QuickBooks Condense Data Utility tool because you cannot reverse the result.

Unable to Reduce File in Some Cases

When you are using Inventory Items, your list will not reduce. Only a few transactions may get condense, causing the least reduction in the file size.

May not Fix File Damage

QuickBooks Condense Data Utility Tool may not repair a damaged company file.

Affect Certain Reports

QuickBooks Condense data Utility affects specific reports when used to reduce the file size, such as Cash basis reports, sales tax liability report, reports filtered by class, and various others.

 

Final Words

In this article, we have discussed QuickBooks Condense Data Utility. If you face any doubt while utilizing QuickBooks Condense Data Utility, then feel free to contact us at our toll-free number +1(800) 280-5969.

Read here:

A Step-by-Step Guide to Know about QuickBooks Condense Data Utility

Top 2 Ways to Purge “QBDBMgrN not running on this computer” Error

QBDBMgrN NOT RUNNING ON THIS COMPUTER- CAUSES & SOLUTIONS

Top Effective Way to Fix QuickBooks Outlook is not Responding

How to Debug “QuickBooks Outlook Is Not Responding” Error